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Hey event enthusiast!

Are you getting ready to plan your next event? Is it feeling overwhelming or just a lot? 

Let us share the love this Valentine’s Day and unveil our exclusive 6-step planning method designed to make your face-to-face and hybrid events a breeze! From exploration to showtime, let’s dive into the exciting journey of event planning without the overwhelm. It’s as easy as ABC, or in this case as easy as EVENTS:

Step 1: Explore – Discover the Possibilities

Embrace your inner explorer and dive deep into the world of event possibilities. From venue options to guest experiences, let your imagination run wild as you uncover the endless opportunities for your event. Do not think about the cost, what are others doing? What would your event be if it could be the most amazing ever?

Step 2: Vision – Envision Your Dream Event

With your exploration complete, it’s time to envision your dream event. Picture the atmosphere, the interactions, and the overall vibe you want to create. Let your creativity flow as you craft a vision that will captivate your audience. What do you want your attendees to walk away feeling, thinking and remembering?

Step 3: Execute – Bring Your Vision to Life

Now it’s time to roll up your sleeves and bring your vision to life. The vision will be your north star throughout the whole process! Now it’s time to secure vendors, venues and platforms. Write a list of all the logistical things you need to book/ secure and work through them one by one. Keeping track of and being mindful of your budget. Don’t be afraid to push back on venue costs either – haggling is ok!

Step 4: Numbers – Bums on seats

Ticket sales and marketing may not be everyone’s favourite part, but it’s essential for a successful event. Now you have the logistics planned, now is timed to start selling tickets. Remember to make the process as easy for your attendees as possible, as few clicks as possible to purchase a seat. Be everywhere, social media, mailing lists. Reach out to your speakers, sponsors and friends, use referral codes and links to help! An early bird or high value package is great for getting early bookings.

Step 5: Touches – Adding the Finishing Touches

It’s the little details that make an event truly memorable. This is where we add colour, plan the light in the room, the movement of attendees so they travel around the space in an intuitive way. This is where we plan the content, ensuring it’s immersive & interactive. What signage do we need? What are the post-event giveaways, is there swag to order? How do we now deliver on the vision; affecting the psychology, feeling and lasting memory of the attendees?

Step 6: Showtime – Let the Magic Begin

The stage is set, the guests are arriving, and it’s time for the main event – showtime! Sit back, enjoy it (if you can!), and watch as your vision comes to life before your eyes. Trust in the planning process and enjoy every moment of your successful event. The on-the-day delivery is about following your plan, using your contingencies and your team where needed and ensuring smooth running for attendees and speakers.

So there you have it, our 6-step planning method to make your event planning journey smooth sailing. Stay tuned for more tips, tricks, and adventures in the world of events!

Bonus event tip:

Don’t forget your post-event data pull – who attended, what’s your plan for nurturing both sets of attendees after the event? This relationship has only just started, how do you continue it after the event?

Reach out if you feel like your events are snowballing lorna@myohmyevents.com

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